Employee Records Management

Employee Records management Solution

Employee records provide a comprehensive overview of all kinds of employee data including employee information, employee training, qualifications certifications, and many more. This information is vital for industries aiming to stay compliant with regulations and maintain business competency.

The importance of employee record management extends far beyond compliance; it is intricately woven into the fabric of efficient, secure, and collaborative organizational functioning. As HR Technology advances, embracing digital solutions becomes not just a convenience but a strategic necessity for businesses aiming to thrive in the business.

Employee records management means taking care of all the information about employees from the time they start to when they leave.

So that It’s also called HR document management as it involves storing, getting, and handling employee documents.

Managing employee records is an important part of employee management in a business. In simple terms, it’s about keeping all the information about employees organized and safe. In the past, people used to keep employee records by an employee or manually, which was not very efficient or easy. Now, most employee records are kept on computers. Using a special program like Bizzyeasy to keep everything in one place makes it much easier.

Types of Employee Records Should Be Managed In Business;

• Employee Information: It contains addresses, employee names, bank details, and emergency contacts.
• Hiring Processes Records: It should have application, job descriptions, resumes, notes from interviews, job offers, and reference checks.
• Medical Information: It contains such as medical records, notes from doctors, details about health disabilities, and requests for special accommodations.
• History Records: History records are like records from when they were hired, information from when they started, and important HR forms.
• Time & Attendance Records: These can be considered records for employee presence, employee leave, actions, etc.
• Money and benefits Records: These records include timesheets, tax papers, health benefit plans, and forms for signing up for benefits.
• Leave Records: This type of record including when someone asks for time off and when it’s approved.
• HR Documents: This can be considered as written rules and policies.
• Employee Development Records: It has added reviews of how employees are doing, documents about promotions, and records of when they move to a different role.
• Agreements And Contracts Records: It like contract papers that explain what’s expected in the job, promises to keep things private, and papers that explain the rules of the company.
• Safety and Security Records: The papers about safety and security training to be safe, reports about incidents, and papers about compensation if someone gets hurt at work.